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Associated Entity - An entity that has been a party
to a conversion, or merger and/or acquisition transaction involving a Texas corporation, limited liability company, or limited partnership, which has been filed
with the secretary of state.
Assumed Name - A name, other than the legal or fictitious name,
that a corporation, limited liability company, limited partnership, or
registered limited liability partnership does business under and that is
filed with the secretary of state under Chapter 71 of the Texas Business
& Commerce Code. Also referred to by the public as a "d/b/a."
Assumed Name Entity - A corporation, limited liability company,
limited partnership, or registered limited liability partnership that is not
organized or filed with the secretary of state, such as a bank or insurance
company, but that has filed an assumed name certificate with the secretary of
state.
Cancelled - An inactive status applicable to limited partnerships.
This status indicates that a Texas or foreign limited partnership has filed a
cancellation or has failed to file its periodic report after notice of
forfeiture of its rights to do business in Texas.
Consolidated - An inactive status indicating that a Texas nonprofit corporation has been consolidated with one or more other nonprofit
corporations.
Converted - An inactive status indicating that the entity has
converted into another type of entity or to another jurisdiction of
domestication.
Delinquent - An active status indicating that a professional
association has failed to submit its annual statement by June 30, and has not
yet been involuntarily dissolved.
Duration - Applicable only to certain types of domestic entities.
The duration is the established period specified in the formation document
for which the entity is authorized to exist. The duration may be perpetual or
non-perpetual. If non-perpetual, the duration is expressed either as a date
certain (e.g., December 31, 2055) or as a number of years (e.g., 50 years).
Entity Address - For a Texas corporation, this is the address on
the public information report. For a foreign entity, this is the address
listed in its application of certificate of authority or other similar
document as its principal office. For a professional association, this is the
address of its principal office. For a limited partnership, this is the
address listed as the principal office in the U.S. where records are kept.
Entity Type - Identifies the organizational structure of the
business organization or nonprofit association. A domestic entity type is an
entity formed/organized under the laws of Texas. A foreign entity type is an
entity formed/organized under the laws of a jurisdiction other than Texas.
Expired - An inactive status used to indicate expiration of a
domestic corporation or limited liability company having a specified period
of duration. Also used to indicate the expiration of the statutory term of
duration for a domestic or foreign limited liability partnership registration
(12 months), a name reservation (120 days), a name registration (12 months),
an assumed name certificate (10 years), or a trademark registration (10
years).
FEIN - The federal employer identification number issued by the
Internal Revenue Service. Provision of this information is generally
optional.
Fictitious Name - The name a foreign corporation, limited liability
company, or limited partnership uses to obtain its certificate of
authority/registration when its legal name is not available pursuant to
entity name standards. Formerly referred to or known as a foreign entity's
"qualifying d/b/a."
Filing History - A listing of all documents filed by or recorded to
the entity record. The history includes a document type, a filing date, the
location of the document on microfilm, or the image of the document.
Filing Number - The number assigned by the secretary of state when
an entity is organized or registered with the secretary of state. A file
number is commonly referred to as a "Charter Number." This would be
the organizational id number for a registered organization under Revised
Article 9.
Foreign Entity Formation Date - Date on which a foreign entity was
formed in the jurisdiction of organization.
Forfeited Existence - An inactive status indicating that the
corporation or limited liability company failed to file its franchise tax
return or to pay the tax due thereunder. Status is changed by secretary of
state when certification of the delinquency is received from the comptroller
of public accounts.
Forfeited Rights - An active status indicating that a nonprofit
corporation or a limited partnership failed to submit its periodic report
within 30 days after mailing by the secretary of state, and has not yet been
involuntarily dissolved or cancelled.
Inactive - A name status applied to a name that was the last legal
or fictitious name in use by an entity before a change in entity status from
active [e.g., "in existence"] to inactive [e.g., "forfeited
existence," "terminated," "voluntarily dissolved,"
etc.].
In Existence - An active status indicating that the entity has not
dissolved, forfeited its formation document, withdrawn, terminated, merged,
converted or otherwise terminated its existence.
In Use - A name status that indicates that the name is the current
legal or fictitious name of an active entity.
Involuntarily Dissolved or Involuntarily Terminated - An inactive
status indicating that a Texas corporation, professional corporation,
professional association or limited liability company was administratively
dissolved or terminated for failure to maintain a registered agent, file a
report, or pay a fee.
Judicially Dissolved or Judicially Terminated - An inactive status
indicating that a Texas entity was dissolved or terminated by a court order.
Jurisdiction - For entities formed/organized outside of Texas, the state or foreign country whose laws govern the formation/organization of the
entity.
Law Repealed - An inactive status indicating that the law
applicable to the entity has been repealed. The entity was either required to
file under another statute or the records regarding the entity were
transferred to another agency that assumed responsibility for maintenance of
those records and oversight over the entities transferred. For example, this
status applies to trust companies that are now on file with Texas Department
of Banking and to foreign bank agencies that were required to file as foreign
financial institutions with the adoption of the Banking Code.
Legacy Data - This entry in the filing history record indicates that
a document was indexed in the Legacy computer system without specifying the
type of document filed.
Legal Name - The name of the entity as shown in its formation
document. For example, the legal name of a domestic business corporation is
the name contained in its articles of incorporation.
Management - The management tab will include officers and directors
for corporations, managers or members for limited liability companies, and
general partners for limited partnerships.
Merged - An inactive status indicating that the entity has
terminated its existence by merging into another entity.
Names - The names tab includes a history of the legal or fictitious
names of the entity.
Name Status - The term used to identify the status of the name
retrieved. For example, the status of a entity’s legal or fictitious name may
be "in use," "inactive," or "prior."
Name Type - The term used to identify the type of name retrieved.
Name types include "Legal," "Fictitious," and
"Assumed Name."
Non-Profit Sub-Type - A sub-category of non-profit corporation used
to describe and identify a non-profit corporation created pursuant to a
specific special statute or code to pursue a specialized purpose. Example: An
electric cooperative is a non-profit sub-type.
Original Date of Filing - The date the organizational document or
registration document applicable to the entity type was filed.
Prior Name - The name status given to a former legal or fictitious
name of an entity, whether the status of the entity is active or inactive.
For example, a corporation was incorporated on 12/4/1998 as ABC, Inc.,
changed its name on 3/3/1999 to XYZ, Corp., then voluntarily dissolved on
6/5/2001. The name status of ABC, Inc. would be shown as "Prior"
and the name status of "XYZ, Corp." would be "Inactive."
Prior Date - The date the entity was originally formed under a
different organizational structure as evidenced by a conversion filed with
the secretary of state.
RA Notice Sent - An active status indicating that the registered
agent of the entity has resigned and a new registered agent has not been
appointed or that an allegation has been made that the entity is not
maintaining a registered agent and the entity has been sent notice of the
need to name a new agent.
Registered Agent and Office - Agent and address for service of
process.
Report Due - An active entity status indicating that a non-profit
corporation or a limited partnership has been requested to file a periodic
report, or a professional association has been requested to file an annual
statement. The due date for the report or statement has not passed.
Revoked - An inactive status indicating the certificate of
authority of a foreign corporation has been administratively revoked for
failure to maintain a registered agent, file a report or pay a fee.
Service of Process Address - When a corporation or limited
liability company has filed a withdrawal of its certificate of authority, the
entity designates the secretary of state as its agent for service of process.
The entity also designates an address for forwarding process served on the
secretary.
Status - This field reflects the status of the entity on the
records of the secretary of state. It is not necessarily an indication of
whether the entity actively engages in business activity. It will not reflect
whether the entity has filed for bankruptcy. There are two status categories:
active and inactive. Active status terms include: In Existence, Report Due,
RA Notice Sent, Forfeited Rights, and Delinquent. Inactive status terms include:
Forfeited Existence, Voluntarily Dissolved or Voluntarily Terminated,
Involuntarily Dissolved or Involuntarily Terminated, Judicially Dissolved or
Judicially Terminated, Revoked, Expired, Withdrawn, Merged, Converted,
Consolidated, Cancelled, Terminated, and Law Repealed.
Tax ID - The eleven digit taxpayer identification number issued by
the Texas comptroller of public accounts.
Terminated - An inactive status indicating that a foreign entity
has filed notice that its existence has terminated in its jurisdiction of
formation.
Voluntarily Dissolved or Voluntarily Terminated - An inactive
status indicating that a Texas entity has filed articles of dissolution or a
certificate of termination to terminate its existence.
Withdrawn - An inactive status indicating that a foreign entity has
surrendered its authority to transact business in Texas by filing an
application for withdrawal, or a registered limited liability company has
surrendered its registration prior to expiration of its term by filing a
notice of withdrawal.
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